Camp Rodney Summer 2023 (June 18 – 24, 2023)
FINAL PREPARATIONS (AS OF 6/16/2023)
- FINAL ACTIVITY PLAN: LINK TO: Activity Plan V2
- LINK TO: Troop 1344 || Summer Camp Planning Information Documents and Forms
- ☐ NOW || Complete Medical Exams
- Bring completed medical exams to Sunday’s link-up on June 18. The BSA Annual Health & Medical Record (Parts A, B, C) is mandatory for all youth and adult participants.
- The BSA Annual Health & Medical Record (Pars A, B, C) is mandatory of all youth and adult participants.
- Lenhok’sin crew should also use this version
- ☐ NOW || COMPLETE MERIT BADGE PRE-REQUIREMENTS || NOTIFY MR. FRANK HUGHES BY FRIDAY EVENING ON PROGRESS
- Scouts must individually complete certain pre-requirements (requirements and other specified preparations) BEFORE camp in order to complete the merit badge by the end of the camp week. See the document at link below for pre-requirements.
- By Friday night June 16 , notify Mr. Frank Hughes (hughesfatt@att.net) what the Scout has finished / will finish. He does NOT need to see the work (that is for Sunday). He just needs to know which ones the adult leaders will review on Sunday.
- Adult leaders attending camp will verify the the pre-requirements are properly completed on Sunday, to determine if they will be signed-off by the troop.
- ☐ NOW || Read Troop Website Summer Camp Page
- LINK TO: Website Page
- This final preparations list only has key reminders
- Website has information on
- Refund policy
- Medical exam instructions
- Recommended purchases for camp
- Packing list
- Preparing daily schedule for camp
☐ PASSED 5/26/2023 || T-Shirt Sizes and Transportation Survey Due on Spreadsheet at Link
☐ PASSED 5/31/2023 || Refund PenaltyNon-refundable payment increases from $50 to $100 per Scout
- ☐ PASSED 6/3/2023 || Refund Deadline (Within 2 Weeks Camp)
- No refunds on cancellations, except for medical reasons with doctor’s note
- ☐ 6/18/2023 || Summer Camp Day 1
- LINK TO: Activity Plan V2
- Link-up at Cherry Run Elementary School (8:30 AM)
- Load bikes, Scouts, and gear onto carpool
- Drive to Camp Rodney and check-in
EVENT OVERVIEW
- What is BSA Summer Camp? Summer camp is what many Scouts enjoy most about Scouting and is core to the Scouters path, where Scouts can knock out several cool Merit Badges, advancement requirements, and bond in the woods on the Chesapeake Bay with his Troop buddies. The BSA summer camps are organized, structured week-long camps attended by more than a dozen Scouts BSA Troops. The camps offer a variety of fun and exciting programs, such as climbing, biking, disc golf, boating, swimming, canoeing, shooting sports, etc. Scouts can select from dozens of merit badge options and earn up to a half dozen merit badges for the most motivated Scouts.
- What is Rodney Scout Reservation’s (RSR) Camping Program? Well known for the strongest program, best facilities and premier location on the Chesapeake Bay, Rodney Scout Reservation excels in delivering life-changing lessons and memories to their campers. Camp Rodney has proven itself to be our favorite summer camp by being extremely well-run and offering lots of fun activities.
- Brownsea First Year Camper Program for New Scouts. Featured in Scouting Magazine, this program is designed to give a new Scout and newly crossed over Webelos Scout the basic camping skills he needs and will include many requirements for rank advancement for Tenderfoot, Second Class and First Class. In addition, the first year camper will visit and participate in most program areas in camp. There are merit badge opportunities in Swimming MB and Nature MB as well as Totin Chip, Firem n Chit and Leave No Trace.
- Parents Can Also Attend! And have a great time! Parents can help administrate, manage and hang out with the Scouts. There s no air conditioning, but a week in the woods with decent food and nice people for just $150 is a pretty fair deal. 2 unit leaders will attend for free, so participating adults can discuss how to share costs after Scout final payments are collected. Camp Rodney offers adult scout training and many of the Rodney Specials are open to adults as well.
- Rodney Scout Reservation | Summer Camp Information. Additional details can be found at the link below for all details to include:
- Program Descriptions
- First Year Campers
- Menus
- Merit Badge prerequisites
- Camp map / information / directions
- Camp videos
LINK TO: Troop 1344 || Summer Camp Planning Information Documents and Forms
LINK TO: Troop 1344 || Merit Badge Selection Guidelines
(FOR TROOP PLANNERS ONLY) LINK TO: Rodney Scout Reservation Admin
PAYMENT OVERVIEW
- SCOUTS
- 🗹 2/13/2023 || Non-refundable Scout Deposit Due to Troop || $50 per Scout
- How to Pay: see “Payment Options” near bottom of website
- The deposit is $50 per Scout (this is non-refundable)
- AOL crossover Scouts and any other late registration Scouts pay after completing registration on this website
- 🗹 4/30/2023
4/28/2023|| Scout Final Payment Due to Troop || $525 per Scout- How to Pay: see “Payment Options” near bottom of website
- Late Payment After 4/30: an additional $30
- Overall Total Cost All Payments: $575
- $50 camp deposit (non-refundable; everybody has already paid)
- $505 final camp fee payment
- $20 t-shirt
- 🗹 2/13/2023 || Non-refundable Scout Deposit Due to Troop || $50 per Scout
- ADULTS
- 🗹 5/22/2023 || Adult Cost & Task Burden Sharing Decision
- 1 adult unit leader per troop is free
- 1 additional adult unit leader is free if 10 Scouts sign up (Troop 1344 has met that requirement)
- 1 additional adult unit leader is free for every 10 Scouts beyond the first 10 (Troop 1344 has NOT met that requirement)
- Multiple adult unit leaders are permitted to share each “free” adult leader space during the week (i.e. adults can take turns rotating in and out of camp during the week)
- Cost is $200 per non-free adult
- Factor in discounts for Loyalty Program early deposit bonus and other misc bonuses
- 🗹 6/5/2023 || Adult Final Payment Due to Troop || $0 per Adult Leader (except for visiting relatives)
- 🗹 5/22/2023 || Adult Cost & Task Burden Sharing Decision
- TROOP 1344
- 🗹 6/28/2022 || Non-refundable Site Reservation Deposit (Summer Camp 2023)
- Earned Troop 1344 $200 credit for Loyalty Program early deposit the year prior
- $150 of deposit applied to Troop fee
- Remaining $50 applied to Scout and adult unit leader fees
- ☐ 6/24/2023 || Non-refundable Site Reservation Deposit (Summer Camp 2024)
- ☐ 9/1/2023 || Summer Camp 2023 Budget Reconciliation Refund Check from Camp Rodney
- 🗹 6/28/2022 || Non-refundable Site Reservation Deposit (Summer Camp 2023)
- CANCELLATION INSURANCE (OPTIONAL)
- Trip Mate Inc., a leisure insurance specialist, offers an insurance option to protect against a Scout’s inability to attend Summer Camp
- This coverage does not include everything (e.g. Scout suddenly does not want to go to camp) || please read the insurance specifics before deciding
- For more information and to purchase a plan (must be purchased prior to final payment) please visit site below and click “Get a Quick Quote” to start:
- https://www.aplusplans.com/index.php/consumer/index/dlmv11
- REFUND POLICY
- After Saturday, June 3 (within 2 weeks of camp date), no refunds on cancellations, except for medical reasons with doctor’s note
- After May 31, non-refundable amount increases from $50 to $100 per Scout
- PAYMENT OPTIONS
- POINT OF CONTACT: Pay Mr. Tim Davis (timothyrdavis@gmail.com or 703-399-0291)
- OPTION 1 – ZELLE: His Zelle contact is (timothyrdavis@gmail.com or 703-399-0291). In the memo section, please note purpose and the name of the Scout (e.g.. Summer Camp 2023 Final Payment / John Doe).
- OPTION 2 – CHECK: Hand deliver at any troop meeting/activity. You can also mail them to Mr. Davis at 6574 Stoneway Ct, Burke, VA 22015. Please make all checks out to “Troop 1344.“ In the memo section, please use the same note as in Option 1.
LOGISTICS / ADMINISTRATION
- MERIT BADGES – BROWNSEA FIRST YEAR CAMPER PROGRAM FOR NEW SCOUTS
- First year scouts will follow the Brownsea program. For details, see the 2023 Brownsea Letter at link below. This will include Swimming and Nature merit badges, plus a host of future rank requirements as outlined in the letter.
- LINK TO: 2023 Browsea Letter
- MERIT BADGES – SCOUTS NOT IN FIRST YEAR OF SUMMER CAMP
- 🗹 3/13/2023 || Camp Rodney Release of Merit Badge Options
- 🗹 3/29/2023 || Merit Badge Class Preferences Due to Troop 1344
- 🗹 6/5/2023 || Merit Badge Pre-Requirements Due
- Scouts must individually complete certain pre-requirements (requirements and other specified preparations) BEFORE camp in order to complete the merit badge by the end of the camp week. See the document at link below for pre-requirements.
- Adult leaders attending camp will verify to sign-off at 6/25/2023 troop meeting
- For Scouts that miss this deadline, adult leaders attending camp will only sign-off prior to the start of summer camp if they can verify that the Scout properly completed each required pre-requisite
- Merit Badge Kit. Scouts should keep their merit badge material organized during camp, no different than going to school. This consists of:
- Thin 3-ring binder divided by each merit badge
- or multi-pocket file folder
- Pre-requirements for each merit badge
- Merit badge workbook for each merit badge
- hole punched or in clear sheet protectors
- with 5 sheets blank paper for more notes
- Sheet protector for each merit badge blue card
- Thin 3-ring binder divided by each merit badge
- MEDICAL EXAMS
☐ 6/5/2023 || Medical Exams Due to TroopBring completed medical exams to the final troop meeting before summer camp on June 5.- ☐ 6/18/2023 || Medical Exams Due to Troop during link-up to go to camp.
- The BSA Annual Health & Medical Record is mandatory of all youth and adult participants.
- Lenhok’sin crew should also use this version
- Parts A and B are required for any participant staying in camp.
- Part C must be completed for any participant staying more than 72 hours or participating in any activities involving risk (for example Aquatics, Climbing, and Health & Fitness area activities to name a few).
- All three sections A, B and C must be turned in to the troop. The form must by signed by a licensed medical practitioner within the past 12 months and have a parent or guardian signature granting permission to render emergency treatment. Adults must sign their own form.
- No one will be able to stay in camp without the proper medical form.
- PACKING
- T1344 Summer Camp Packing List. See the packing list dated June 17, 2022, which has 2018, 2019, and 2021 summer camp lessons learned incorporated at link below. This worked well for 2022 summer camp.
- Money or (Optional) Rodney Gift Card.
- For first day lunch during drive to camp
- (Optional) for camping supplies, snacks & drinks, souvenirs, leather belt blanks sold at the camp store
- Rodney Gift Card: LINK TO: https://rodney-scout-reservation.square.site/
- Merit Badge Kit. See details in the “Merit Badge” section above.
- Camp Chairs. Optional but highly recommended for Scout comfort.
- Bikes & Helmet (Not recommended for Brown Sea Scouts). Optional, but very popular and helpful for Scouts with multiple activities everyday.
- Uniforms. Class A will be worn on Sunday check-in, evening meals, and camp-wide retreat ceremonies. Rest of the time is Troop 1344 Class B shirt (blue), Camp Rodney shirt (adult leaders will distribute at camp), and personal t-shirts with shorts or pants. Ensure Scouts are outfitted for their programs and extra-curricular activities, e.g.swim trunks, sleep wear,rain, etc.
- Tenting. Camp Rodney provides at least one tent for every 2 Scouts along with a cot for each. Scouts must pair up. Adults are also provided 1 tent for each adult. Only adults can bring a personal tent (optional).
- Camp Trunk (Footlocker) and Lock. A popular approach to summer camp taken by other Troops is for Scouts to pack their summer camp gear into a camp trunk, instead of a large backpack or duffel bag. This is a backpack sized foot locker (31 x 18 x 14) which runs for about $27 at Walmart although there is no specific brand/type. They may sit outside the Scout’s tent, so air/water tight optimal.
- Mosquito Net. Highly recommended is a mosquito net to keep Scouts from being eaten alive by bugs when sleeping.
- One popular model is the Mosquito Oasis pop-up mosquito net. See the Scout Store LINK TO: https://www.scoutshop.org/catalog/product/view/id/7397.
- Another popular model is the SANSBUG 1-Person Pop-up Bed Net. See the Amazon LINK TO: https://www.amazon.com/SansBug-1-Person-Free-Standing-Mosquito-Net-All-Mesh/dp/B01MZ8H6LJ/?_encoding=UTF8&pd_rd_w=IiOPm&content-id=amzn1.sym.bbb6bbd8-d236-47cb-b42f-734cb0cacc1f&pf_rd_p=bbb6bbd8-d236-47cb-b42f-734cb0cacc1f&pf_rd_r=KD3GDSGD8FS8WW6H9FJP&pd_rd_wg=WbtUo&pd_rd_r=bb303580-c93a-48c6-82c7-32414075736f&ref_=pd_gw_ci_mcx_mi
- SCHEDULES / MAP. The Class Schedule and Program Schedule documents show Scouts their daily routines based on the merit badge program they are in. The Campsite Map and Area Travel Times documents show where all the locations are and the estimated time to walk between locations. Please go over this with your Scout based on what they registered for as the Troop will not always be together.
EMERGENCY CONTACT FOR ACTIVITY LEADERS
- (A) ScoutMstr: ASM Barker, Alec 202-680-9157
Campsite alecdbarker@hotmail.com - Act Organizer: CC Fu, Ken 571-484-4241
Awards || Payments kenfooster@yahoo.com - Adult Leader: CM Hughes, Frank 281-865-1167
Merit Badges || Advancement hughesfatt@att.net - Adult Leader: Mr. Evey, Chris 505-573-8301
Brown Sea || Medical christopher.evey@gmail.com